School Receptionist & Administrative Assistant

  • Organisation: Kensington Wade
  • Location: West London
  • Salary info Competitive
  • Tenure: Full-time
  • Closing Date: Friday 7 July 2023

We are looking for a flexible, committed and energetic person to join our administrative team. This is a full-time permanent post, commencing as soon as possible, offering a competitive salary dependent on experience.

Kensington Wade is a new brand of school – it is the first bilingual English/Chinese immersion prep school in Europe and, since opening in September 2017, has been recognised internationally, nationally and locally as an outstanding and pioneering educational institution.

We are looking for a flexible, committed and energetic person to join our administrative team to help to ensure the smooth running of the school. The daily administrative tasks of the role will vary and as such you will need excellent organisational, time management, ICT and record keeping skills as well as careful attention to detail. As Receptionist, you are responsible for meeting and greeting parents and visitors to the school. As the first point of contact with the school, you have an extremely important role and should be courteous, polite and understanding.

Responsibilities

• Act as assistant to and work closely with the senior administrative team (Head of Administration and HR, Head of Admissions, Head of Marketing)

• Lead on administrative matters for the Early Years Centre and work closely with the Head of Early Years

• Act as the school’s receptionist, communicating with and welcoming parents and visitors

• Receive contractors, deliveries and other visitors and issue them with appropriate security/ visitor badges

• Answer the main school telephone and take messages as appropriate

• Maintain the pupil signing in book and staff booking in and out records

• Respond to any parental and staff enquiries as appropriate

• Answer the door to visitors and suppliers as required and take responsibility for the signing in and out procedure

• Undertake general and ad-hoc administrative tasks as necessary or required to aid the smooth functioning of the school

• Manage incoming and outgoing post

• Lead on liaison with travel provider for school minibus run and book transport for school trips

• Assist with escorting children to and from school buses at the start and end of each day

• Maintain the school equipment and stationery inventories and re-order as required

• Manage third party company repairs and restocking of printers and copiers

• Provide club teachers with up to date lists on registers

• Assist in the organisation and management of school events

We are looking for a flexible, committed and energetic person to join our administrative team. This is a full-time permanent post, commencing as soon as possible, offering a competitive salary dependent on experience.


Description

Kensington Wade is a new brand of school – it is the first bilingual English/Chinese immersion prep school in Europe and, since opening in September 2017, has been recognised internationally, nationally and locally as an outstanding and pioneering educational institution.

We are looking for a flexible, committed and energetic person to join our administrative team to help to ensure the smooth running of the school. The daily administrative tasks of the role will vary and as such you will need excellent organisational, time management, ICT and record keeping skills as well as careful attention to detail. As Receptionist, you are responsible for meeting and greeting parents and visitors to the school. As the first point of contact with the school, you have an extremely important role and should be courteous, polite and understanding.

Responsibilities

• Act as assistant to and work closely with the senior administrative team (Head of Administration and HR, Head of Admissions, Head of Marketing)

• Lead on administrative matters for the Early Years Centre and work closely with the Head of Early Years

• Act as the school’s receptionist, communicating with and welcoming parents and visitors

• Receive contractors, deliveries and other visitors and issue them with appropriate security/ visitor badges

• Answer the main school telephone and take messages as appropriate

• Maintain the pupil signing in book and staff booking in and out records

• Respond to any parental and staff enquiries as appropriate

• Answer the door to visitors and suppliers as required and take responsibility for the signing in and out procedure

• Undertake general and ad-hoc administrative tasks as necessary or required to aid the smooth functioning of the school

• Manage incoming and outgoing post

• Lead on liaison with travel provider for school minibus run and book transport for school trips

• Assist with escorting children to and from school buses at the start and end of each day

• Maintain the school equipment and stationery inventories and re-order as required

• Manage third party company repairs and restocking of printers and copiers

• Provide club teachers with up to date lists on registers

• Assist in the organisation and management of school events


Kensington Wade

Kensington Wade
Fulham Palace Road, London, W6 9ER

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