An exciting opportunity at The Oratory for an Alumni Co-Ordinator. We seek a committed, innovative and dynamic individual for our Alumni Co-Ordinator role. You will foster and strengthen relationships between the School and its alumni community.

Description

THE ROLE

An exciting opportunity has arisen at The Oratory for an Alumni Co-Ordinator. We are seeking to appoint a committed, innovative and dynamic member of staff. The role of the Alumni Co-Ordinator will foster and strengthen relationships between the School and its alumni community, ensuring continued engagement and support.

The role is key in building a vibrant alumni network that enhances the school’s reputation, promote community participation, and support fundraising and volunteering efforts.

Alumni Relations

• Event Support: Support alumni events, manage databases, and conduct post-event evaluations.
• Publication Management: Oversee the production of the annual alumni magazine, including sourcing and writing content. Ensure timely delivery within budget constraints.
• Alumni Communications: Manage regular communication with alumni, including quarterly e-bulletins and other email campaigns.
• Relationship Building: Develop and maintain strategic relationships with alumni and key stakeholders to support fundraising and volunteering efforts. Facilitate networking opportunities through introductions.
• Social Media & Web Presence: Manage Alumni social media platforms (Facebook, LinkedIn, Twitter) and collaborate with the marketing team and archivist to manage the School’s Community website.
• Alumni Profiles: Build and maintain a collection of alumni profiles for use in school marketing materials.
• Content Contribution: Contribute to various school communications, including the school magazine, weekly parent newsletters, website, and social media channels.
• Community Engagement: Empower alumni to serve as advocates and ambassadors for the school.
• Merchandise Management: Manage Old Oratorian merchandise, including sourcing new products, advertising, and order fulfilment.
• Alumni Transition: Manage the transition process for U6th students into the alumni community, including preparing welcome packs and information for the Oratory Community website.
• Program Innovation: Take ownership of new initiatives, ensuring the alumni engagement program remains relevant and impactful. Continuously evaluate and develop fresh ideas to maximise engagement.
• Data Analysis & Improvement: Evaluate the impact and return on investment (ROI) of the alumni relations program through data analysis and feedback, taking steps to improve and evolve the program.
• Finance Collaboration: Work closely with the Finance department to ensure proper allocation of funds, perform regular reconciliations, and ensure Gift Aid claims are processed accurately.
• Regulatory Compliance: Ensure adherence to the Fundraising Regulator’s Code of Fundraising Practice and other relevant guidelines.
• Committee Liaison: Serve as the main point of contact with the Oratory School Society Committee (FOS).
• Donation Management: Oversee donation processing, including recording contributions, sending thank you letters and receipts, and managing Gift Aid claims.

Oratory Community platform and Database

• Platform Management: Management of the Oratory Community platform to ensure a seamless and engaging user experience. Regularly produce content, manage event listings for online bookings, upload relevant resources, promote merchandise, and maximize the use of clubs.
• Alumni Data Management: Accurately log all alumni interactions and update the database with relevant information, such as career updates and achievements.
• Membership Growth: Develop and implement strategies to increase membership and engagement on the Oratory Community platform.
• Contact Information Updates: Maintain up-to-date contact details for alumni, making changes as needed. Ensure U6th student email addresses and university destinations are accurately recorded.
• User Group Management: Ensure User Group codes remain accurate, adjusting when needed.
• Reporting & KPIs: Monitor platform performance, generating reports to track progress against key performance indicators (KPIs).
• Platform Improvements: Stay informed about platform and database updates, implementing new features as they become available.
• Data Maintenance: Periodically conduct data cleaning to ensure the database remains accurate and reliable.
• Data Compliance: Ensure all data is collected, stored, and used in accordance with data protection regulations (GDPR) and Fundraising Regulations, upholding ethical standards.

Alumni Volunteering

• Facilitate Volunteering Opportunities: Coordinate and support a range of alumni volunteering activities, including 1:1 mentoring (alumni-pupil and alumni-alumni), guest talks, Sixth Form enrichment programs, and the annual careers fair, with a focus on enhancing alumni engagement.
• Work Experience Coordination: Organise work experience placements for Fifth and Sixth Form students, facilitated by alumni.
• Collaboration: Work with colleagues to identify and promote new opportunities for alumni to get involved as volunteers.
• Volunteer Stewardship: Ensure all alumni volunteers receive appropriate support and recognition.
• Digital Marketing: Create and share engaging content to promote alumni volunteers through digital marketing channels.

SALARY

Pro Rata salary: £15,795.00 (FTE £35,100).

Hours: Part time role 3 days a week, term time.

BENEFITS

• Sports Centre membership with free access to the gym; squash courts,
• lane swimming and golf course.
• A meal while on duty during term time.
• Contributory pension scheme.
• Free parking.

SAFEGUARDING

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The

following duties will be deemed to be included in the duties which you may be required to perform:

• child protection, discipline, health and safety.
• promoting and safeguarding the welfare of children and young persons for whom you are responsible.

HOW TO APPLY

Applicants should complete the school’s application form and send together with a covering letter in PDF format to recruitment@oratory.co.uk

The closing date for applications is 8 October 2024 with Interviews taking place soon thereafter.

Early applications are encouraged. We reserve the right to close this advertisement early if we receive a high volume of suitable applications or if we find a suitable candidate from early applications.

Please send postal applications together with a covering letter to:

Director of People, The Oratory School, Woodcote, Oxfordshire, RG8 0PJ

For any queries, please email recruitment@oratory.co.uk

The Oratory Schools Association Registered Charity No 309112 is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo checks with past employers, online and the Disclosure and Barring Service. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exception Order 1975, 213, 2020.