Part-time Finance Assistant, 24 hours per week, spread over 5 days per week, year-round.

Description

The Finance Team at Queen Margaret’s is made up of the Finance Manager and two part-time Finance Assistants.

Key Responsibilities of the Finance Assistant:

• Registering, authorising, coding and processing purchase ledger invoices
• Setting up new supplier accounts and maintaining existing accounts
• Reconciling supplier statements and requesting copy invoices
• Filing and archiving supplier invoices online
• Processing finance post
• Processing monthly catering journal
• Recording signing in and out of school prepayment cards
• Checking itemised receipts and charge sheets are returned with the prepayments cards
• Reconciling and processing school prepayment cards
• Placing orders for departments
• Scanning credit card receipts, reconciling and processing credit card statements
• Reconciling taxi charges
• Processing charges for billing
• Processing facility hire invoices on to the sales ledger
• Credit control for facility hire invoices
• Maintaining the petty cash tin, dealing with requests for payment and reconciliation at month end
• Dealing with supplier and staff queries
• Answering Finance office phone calls
• Communicating with the Finance team to ensure a smooth running of the department
• Assist with annual audit as required
• Work effectively with the other Finance Assistant to ensure cover during absence and assistance as required
• Any other work as requested by the Finance Manager

Working Hours

24 hours per week, spread over 5 days per week, year-round.

Person Specification

The Finance Assistant should:

• Be able to work accurately and efficiently
• Be well organised and capable of managing his or her time effectively
• Have high standards of discipline and integrity
• Have good interpersonal skills; oral and written communication skills
• Be computer literate
• Be aware of the importance of Safeguarding of young people
• Be prepared to undergo appropriate training
• Be able to exercise total discretion and uphold confidentiality.

All applicants must complete the school’s official application form, available via this link to our website https://queenmargarets.com/careers, providing a full career history and names and contact details for two referees. Completed application forms should be returned to: recruitment@queenmargarets.com. Interviews will be held shortly after the closing date.