Francis Holland School is seeking to appoint an organised, proactive and personable Co-Curricular Assistant & Educational Visits Coordinator to play a pivotal role in supporting our vibrant programme of clubs, activities, and educational visits.

Description

The Role

Francis Holland School is seeking to appoint an organised, proactive and personable Co-Curricular Assistant & Educational Visits Coordinator to play a pivotal role in supporting our vibrant programme of clubs, activities, and educational visits.

This is a varied and highly valued role at the heart of school life. The successful candidate will combine strong administrative skills with excellent organisational judgement, ensuring that our co-curricular provision runs smoothly and that all educational visits are safe, compliant, and of the highest quality.

The postholder will act as the school’s Educational Visits Coordinator (EVC) (training provided) during the maternity leave of the current postholder, working closely with colleagues across the school to deliver an outstanding experience for pupils.

At Francis Holland, we believe deeply in the importance of co-curricular life in shaping confident, capable young women. This role is central to ensuring that every pupil has the opportunity to explore, and to thrive beyond the classroom.

Key Responsibilities

Co-Curricular Programme:

• Monitor lunchtime and after-school clubs to ensure high-quality provision.
• Oversee rooming and logistics for all co-curricular activities.
• Manage SOCS, including registrations, attendance tracking, reporting, and staff support.
• Publish club timetables and coordinate communications to staff and parents.
• Support the promotion of clubs through preparation for assemblies, displays, and digital platforms.
• Contribute to the production of the annual co-curricular booklet and marketing materials.
• Liaise with departments including PE, Music, Drama, and Ballet to support provision.
• Support co-curricular events and wider school activities.

Front-Facing:

• Be based in reception after school (4:00–6:00pm) to support parent queries.
• Maintain a professional and welcoming presence for pupils, parents, and visitors.

Educational Visits Co-Ordinator (EVC):

• Coordinate all school trips, ensuring all documentation (risk assessments, letters, approvals) is completed accurately and on time.
• Oversee compliance with school policy, Trust procedures, and DfE guidance.
• Support and advise trip leaders throughout the planning process.
• Upload and manage visits using EVOLVE.
• Maintain central oversight of all visits, including safety, planning, and execution.
• Support staffing arrangements for trips alongside SLT.
• Act as an emergency contact for some residential trips (shared with SLT).

Trip Planning and Logistics:

• Support planning and delivery of residential and whole-cohort visits.
• Liaise with travel providers to arrange transport, accommodation, and activities.
• Manage passport/visa data securely using school systems.
• Maintain central trip tracking systems and SOCS calendar.

Additional:

• To take responsibility for the safeguarding of young people in line with the school’s policies and procedures.
• Maintain accurate financial and administrative processes (including liaison with Finance for paid clubs).
• Undertake other duties as reasonably required by the Deputy Head Co-Curricular & Operations.

Application

Interested candidates are invited to submit an application via My New Term. The closing date for applications is 8:00am on Tuesday 23rd June. First stage online interviews will take place on Friday 26th June. Final stage in-person interviews will take place w/c Monday 29th June. Applications will be considered as they are received. The school reserves the right to appoint at any stage.