Winchester College are looking to appoint a Finance Administrator to support the effective financial management of the College.

Description

The Role

The role contributes to ensuring accuracy, completeness, and integrity of pupil-related financial data, supports reconciliations and debtor management, and assists with the preparation of billing cycles. The postholder will play an important role in maintaining financial controls and delivering an efficient, high-quality service to internal stakeholders and parents.

Pupil Data Management

Support the financial onboarding and setup and maintenance of new pupil accounts, including parental fee splits, ensuring accurate billing, and appropriate coding

Deposits and Admissions

Support deposits and admissions processes for incoming and prospective pupils, including reconciliation, correct accounting treatment, and verification of financial data (e.g. contracts and pupil records)

Billing Cycle Support

Assist with billing cycle preparation, ensuring all chargeable items are accurately captured, validated, and reconciled post-billing

Trips and Activities Accounting

Maintain and reconcile financial records for trips and activities, including charge allocation and supporting the setup of new trips

Credit Control

Support credit control activities, including monitoring aged debt, issuing reminders, maintaining records, and escalating or referring cases as required

Banking and Reconciliations

Perform bank and balance sheet reconciliations, including allocation of receipts to pupil accounts, deposit tracking, and alignment between sub-ledgers and the general ledger

Payment Systems and Direct Debits

Assist with the administration of payment systems and direct debits, including parent onboarding, issue resolution, communications, and weekly payment run support

Journals and Period-End Processes

Support journals and period-end processes relating to pupil income and associated costs, including posting entries, investigating discrepancies, and contributing to month-end and year-end close

Continuous Improvement and Communication

Contribute to continuous improvement by identifying process enhancements, supporting communications on financial matters, and maintaining accurate procedural documentation

About You

Qualifications

Part-qualified accountant (AAT) or equivalent experience

Essential:

Experience in a finance role supporting reconciliations and financial data

Exposure to accounts receivable, billing, or credit control processes

Experience working with high-volume transactional processes

Desirable:

Experience within an education or fee-paying environment

Knowledge & Skills

Strong numerical and analytical skills

High level of accuracy and attention to detail

Strong Excel and financial systems capability

Ability to manage multiple priorities and meet deadlines

Good communication and stakeholder management skills

Personal Attributes

Highly organised and methodical

Proactive and solution-focused

Professional and customer-focused approach

Ability to work independently and as part of a team

Salary £28,000 - £32,000 (gross) per annum

52 weeks at 37.5 hours a week (8.30am to 5pm)

20 days annual leave plus holidays

HOW TO APPLY

Only applications completed on the school website will be accepted. Please attach a full CV with your application.

Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.

Closing date for applications: Midnight 10th July 2026

For the full job description and to apply please visit the College website

If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk.